Wednesday, July 26, 2017

Vacancy: Assistant Project Manager


IITA is looking for a suitably qualified person to fill the position Assistant Project Manager for their project on "Strengthening Capacity to Implement Priority Actions for Achieving Resilient Food Security in Tanzania". He or She will work directly under the project's focal person and collaborate with the project implementing agencies­ICRAF and FAO as well as local partners from the Ministry of Agriculture, Livestock and Fisheries (Tanzania mainland) and the Ministry of Agriculture, Natural Resources Livestock and Fisheries, Zanzibar
The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa's most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future
Duty Station: The position will be based at the IITA Regional Hub for Eastern Africa In Dar es Salaam, Tanzania.
Job requirements:    
  • The candidate should have a MSc. in Project Management, Agriculture or Related field
  • At least four years' experience in similar/ related position
  • Must be able to work independently with minimal supervision but also oarticioate as a team member in accomplishment of duties
  •  Knowledge of basic accounting will be an added advantage
  • Excellent written and oral communications skills, good judgment and high level of respect for confidentiality.
  •  Ability to work in a multi - cultural environment
  • Ability and willing to work under pressure
Responsibilities
  • Follow up with project implementing team to ensure reports are submitted in a timely manner.
  •  Follow up with HQ to ensure that project partner payments are executed in a timely manner.
  • Provide research related project management secretarial services
  • Assist in compiling and reviewing reports for submission to donors while complying with donor reporting templates and schedules.
  •  Follow up with the Program Accountant to ensure that project reports are done in a timely manner and expenditures are a reflection of approved project budget line items.
  • Keep records of deadlines for submission of work plans, and technical and financial reports to ensure these are prepared and submitted in a timely manner.
  • Assist the project focal person and senior field manager in monitoring closely the project execution and provide feedback. advising on action to be taken with regard to project extensions, budget reallocations and any other action.
  • Organize the partners meetings per IITA's schedules
  • Continuoqs .mpnitoring. of program activities and, support prepatation.of annual,reperts and progress updates as requested.
  • Develop and maintain an efficient filing system and databases for print and electronic files/documents on program activities and projects.
  • Overview and handle accounting, administrative and logistical issues in relation to the project
  • Any other duties related to project management and program support as may be determined by the Project Leader.
  • Provide communication support between the project and all its partners
  • Work closely with admin. team to coordinate and support the project-related travels - this includes assigning the project vehicle; follow-up with the partners
  • Establish research and project management data records for the project.
  • In coordination with the Focal person and the Senior Field Manager assist in organizing meetings
  • Prepare and store meeting minutes, documents and reports as appropriate
  • Work closely with the Finance and Accounting teams at the Hub and HO to monitor spending of projects funds, preparations and submission of financial reports
  •  Provide support to the MALF, MANRLF and PO-LGAs team members in accessing and accounting for the advances
  • Develop and maintain an up-to-date inventory of equipment and materials belonging to the project and ensure proper maintenance.
General information:
The initial contract for the position is two years with possibility of renewal. This is a nationally recruited position and IITA offers a competitive remuneration package.
Applications: Applications including curriculum vitae, copies of certificates, telephone number, email address, and names and addresses of two referees should be sent to the Country Representative, IITA-Tanzania, Plot No. 25. Mwenge - Coca-Cola Road, Mikocheni Industrial Area P.O. Box 34441, Dar es Salaam, Tanzania or by email to IITA-Tanzania@cgiarorg
Applicants are requested to please indicate the reference number for the position as indicated on the hpading of the announcement in your application as well as on the subject of your email if sending by email. If sending by post or hand delivery, please indicate the reference number on your application as well as on the left hand side of your envelope Please note that any applications without the reference number indicated will be automatically disqualified.
Closing date: Two weeks from the date of advertisement appearing in the newspaper. Please note that only shortlisted candidates will be contacted.
Source: 'the Guardian July 25, 2017
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